Accounts Receivable Deal Processor

Accounts Receivable Deal Processor

Dealer Trade Network



The Accounts Receivable Deal Processor (ARDP) plays a crucial role in ensuring accurate and timely management of financial transactions within the organization.



Dealer Trade Network is a Louisville-based organization that provides inventory solutions to new car dealers. We’ve formalized the new car wholesale trading market, digitizing transactions and technologies that assist with inventory efficiency optimization for their floor plans. Our proprietary solutions make it easier and more convenient for dealerships to wholesale inventory nationwide.

The Accounts Receivable Deal Processor (ARDP) plays a crucial role in ensuring accurate and timely management of financial transactions within the organization. This position is responsible for maintaining accounts receivable records, monitoring customer payments, reconciling discrepancies, and assisting with related administrative tasks. The ideal candidate will possess top-notch communication, organizational, and problem-solving skills and a proficient understanding of basic accounting fundamentals related to receivables and collections to facilitate a seamless and high-quality customer experience.

Job Purpose:
This position aims to ensure efficient management of accounts receivable processes and that the deals are closed and posted correctly. The primary goal is to maintain accurate financial records, facilitate timely collection of payments, and support the company's overall financial health. Additionally, by diligently tracking customer invoices, monitoring payments, and reconciling discrepancies, the ARDP helps ensure a steady cash flow, minimizes outstanding balances, and fosters positive relationships with customers while proactively assisting with the logistical set-up of loads.

Tasks & Responsibilities:

Accounts Receivable Management:

  • Generate and distribute customer invoices, ensuring accuracy and timeliness.
  • Monitor accounts to ensure timely and accurate collection of payments.
  • Follow up with customers regarding outstanding balances, discrepancies, and payment inquiries.
  • Maintain updated records of all customer interactions, payments, and adjustments.

Collections and Delinquency Management:
  • Supervise the collection of receivables, address payment discrepancies, and ensure prompt payment from clients.
  • Implement collection procedures and follow up with customers to ensure timely payments.
  • Coordinate with internal departments and external agencies for delinquent accounts and escalations.
  • Provide support in negotiating payment plans and resolving customer issues or disputes.

Administrative Support:
  • Assist with general administrative tasks, including filing, data entry, and correspondence.
  • Collaborate with other departments, such as sales and customer service, to ensure accurate billing and resolve customer inquiries.
  • Support month-end and year-end closing processes.
  • Prepare each vehicle for delivery and coordinate all logistics related to the delivery process.
  • Provide exceptional customer service to all dealerships involved in vehicle trades, and ensure customer satisfaction is always a top priority.
  • Collaborate with other departments to ensure that financial information is accurate and up-to-date.

Special Skills:
  • Excellent attention to detail and accuracy.
  • Strong organizational and time management skills.
  • Effective communication skills, both verbal and written.
  • Ability to work independently and collaboratively in a team environment.

  • Must have experience as an account receivable clerk or in a similar role
  • Strong understanding of basic accounting principles and procedures.
  • Must be proficient in MS Office applications (Excel, Word, Outlook)
  • Must have experience using accounting software, Quickbooks is preferred.

  • High school diploma/G.E.D. required

  • 100% Company-Paid Benefits for the Employee
  • Health Insurance w/ HSA option
  • Dental
  • Vision
  • Basic Life $25K Policy

Additional benefits:
  • (7) Seven Company-Paid Holidays
  • (1) One week of PTO at the time of hire, an additional week awarded at 1-year
  • Employee Referral Program
  • Employee Assistance Program (EAP)

Company Culture:

Dealer Trade Network has been in business for almost 20 years. We have enjoyed providing a fun environment where employees can work in a relaxed workplace while they go about their work. We're growing and adding a lot of new talent to the team, which is organically changing the organization and its overall culture to accommodate the needs and wants of our team members.

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