Administrative Assistant III (Marketing, Creative Services, Customer Service and Sales)

American Printing House for the Blind

Full-Time

JOB SUMMARY

APH, a world leader in creating learning solutions and pathways to success for children and adults who are blind or visually impaired, is seeking an Administrative Assistant to join our Communications/Marketing, Creative Svc & Customer Experience teams

JOB DESCRIPTION

The American Printing House for the Blind (APH), a world leader in creating learning solutions and pathways to success for children and adults who are blind or visually impaired, is seeking an Administrative Assistant to join our consumer engagement and customer experience teams.

The successful candidate will report to the Senior Director of Engagement and Experience, and provide support to the Dot6 department directors and team members.

Major Duties and Responsibilities:
• Coordinates off-site and on-site meetings, activities, and events. Duties may include hosting; menu planning; document preparation and disbursement; logistics solutions, and communication, assuring that they are accessible and on-brand.
• Makes travel arrangements for directors and other staff, including booking flights, hotels, and rental cars. Processes and reviews travel claims for completeness and accuracy.
• Coordinates direct mail and other promotional mailings.
• Assists in the creation of presentations, Excel documents, and other files, assuring they are error-free, visually clear, accessible and brand compliant.
• Utilizes solid financial acumen to prepare and review budgets, expenditures, time sheets, grant reports contracts, purchase orders, etc. for approval.
• Provides support and consultation with budgets and finances. Keeps a broad financial and budget picture of the supported departments and provides regular updates to the Sr. Director of Engagement and Experience.
• Organizes, prioritizes and responds to phone calls and emails; handles urgent matters as appropriate and in a timely and professional manner using good judgement.
• Advocates for and assures the highest accessibility standards in all communication from APH.
• Represents the organization and division by maintaining a positive, professional appearance.
• Possesses the willingness and flexibility to adapt to new responsibilities and work across all levels of the organization.
• Provides a high level of confidentiality of information related to employee files.
• Completes other projects or assignments as directed.

Education, Training, and Experience Requirements:
• College degree desired. Demonstrated and proven experience may be substituted.
• Accounting or business background education or experience required.
• Minimum of 2-3 years proven experience providing business leader administrative support and/or project management experience.
• Solid organizational and critical thinking skills.
• Full comprehension of office management systems and procedures.
• Excellent knowledge of MS Office, especially Word, Excel, and PowerPoint. Experience with Microsoft Access a plus.
• Exemplary organization, planning and time management skills.
• Up-to-date with advancements in office technology and applications.
• Ability to perform multiple tasks simultaneously and prioritize daily workload.
• High level verbal and excellent written communications skills. Proofreading and editing skills a plus.
• Must exercise discretion and confidentiality.
• Must be motivated, a problem-solver, and have the ability to work through tasks independently.

To Apply please visit this link: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=4f6dba69-fbac-41bc-b32c-9571e45ff7a4&ccId=19000101_000001&jobId=348854&source=CC3&lang=en_US

If you have trouble accessing the application through ADP, please contact dowens@aph.org or call 502-899-2240.

Apply Link: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=4f6dba69-fbac-41bc-b32c-9571e45ff7a4&ccId=19000101_000001&jobId=348854&source=CC3&lang=en_US
Email Resume: lknox@aph.org