Operations Manager

Operations Manager

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Red7e

Full-Time

JOB SUMMARY

Full-service ad agency seeks detail-oriented operations manager to oversee accounting through month-end close, office/admin duties, HR support, vendors, payroll, benefits, and ideally Advantage ERP/Simpli.fi.

 

JOB DESCRIPTION

About the Role

An established and respected full-service advertising agency located in downtown Louisville seeks a highly organized and detail-oriented operations manager. This role is the backbone of the agency's financial and administrative operations. It is responsible for managing daily accounting tasks to month-end close, as well as handling essential office management and HR administrative duties.

The ideal candidate thrives in a multi-faceted role, possesses strong accounting fundamentals, and is comfortable managing vendor relationships, payroll, and benefits administration. Experience with agency-specific accounting software (specifically Advantage ERP/Simpli.fi) is ideal.

Key Responsibilities

Accounting & Financial Operations

• Process invoices, execute check runs, and ACH payments. Handle client billing, including media and production billing, and manage accounts receivable.
  
• Perform monthly bank and credit card reconciliations. Prepare and distribute monthly financial reports to leadership.
  
• Reconcile media advances, process monthly/quarterly retainers, and ensure all media and production billing is accurate and timely.
  
• Process and pay monthly sales tax, manage annual 1099s, and ensure timely payment of pass-through taxes.
  
• Serve as the primary operator of Advantage ERP (Simpli.fi) system, ensuring accurate job costing, WIP management, and time tracking compliance across the agency.

Payroll & HR Administration

• Execute bi-weekly payroll through Paychex, including necessary journal entries and bank ledger updates.
  
• Manage 401k uploads (Employee Fiduciary), handle annual health enrollment, update employee PTO/vacation tracking, and process manual checks for benefits providers.
  
• Download and distribute quarterly 401k and Paychex reports, manage Section 125 POP plan, and handle Group Term Life Insurance reporting.

Office Management

• Manage relationships and payments for building services and IT/software vendors.
  
• Monitor and order office supplies to ensure the agency runs smoothly.
  
• Maintain organized physical and digital files, manage corporate credit cards, and handle miscellaneous administrative tasks as needed.

Qualifications

• Proven experience in full-cycle accounting, bookkeeping, or financial operations, preferably within a professional services environment.
  
• Strong proficiency in accounting software; prior experience with Advantage ERP (Simpli.fi) is a big plus.
  
• Experience processing payroll (Paychex preferred) and managing basic HR benefits administration.
  
• Exceptional organizational skills with the ability to manage multiple deadlines (e.g., monthly sales tax, bi-weekly payroll, month-end close).
  
• High level of integrity and discretion in handling confidential financial and employee information.
  
• Ability to work independently and proactively solve problems in a fast-paced, small-agency setting.

What We Offer

• Competitive salary.
  
• Benefits package including health insurance, 401k, and PTO.
  
• A dynamic and creative work environment.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience, particularly any experience with agency accounting or Advantage ERP


Email Resume: danb@red7e.com